Frequently Asked Questions: 2016 Call for Proposals

1. Which activities are eligible for IFPC co-financing?

a. The production of cultural and artistic works;
b. The organization of cultural and artistic events of national, regional and/or international scope contributing to the establishment of culture and development strategies and programmes.
► Note: Projects regarding cultural policies, capacity building and training, inventories and safeguarding measures, are covered by other UNESCO Funds established under the Organisation's culture conventions. The IFPC is not linked to any UNESCO culture convention. Projets which do not propose the eligible activities detailed above will not be considered for evaluation; therefore the following projects are not eligible:

- Projects whose main focus is capacity building / training/workshops;

- Residencies;

- Projects whose main focus is academic and/or academic research;

- Projects on inventories;

- Projects on safeguarding measures on tangible and/or intangible heritage;

- Projects which focus on cultural policy;

- Social animation projects;

- Projects whose focus is only on arts education;

- Projects whose implementation dates exceed 12 months;

- Projects whose start date is prior to 1 April 2017 or after 31 May 2017;

- Projects which have not identified another source of funding, whether financial or in-kind, covering at least 20% co-financing of the estimated total project cost;

- Projects which do not respond to the criteria set out in the IFPC Operational Guidelines.


2. Who can apply for co-financing?

a. Individuals, particularly artists and creators of all ages;
b. Non-governmental organizations (NGOs) and non-profit private bodies whose objectives are in conformity with those of the Fund and whose activities contribute to the promotion of culture and artistic creation;

c. Public bodies with specific responsibility for the promotion of culture and artistic creation.

► Note: The status under which you are applying will determine the type of contract you will sign with UNESCO if your application is successful. It is not possible to change your applicant status once your application has been submitted.


3. Can I include attachments in support of my application form?

The only attachments that are accepted are those which are specifically requested in the application form; no further attachments will be accepted.


4. What do I need to be aware of in order for my application to be eligible for evaluation?

The Fund intends to support projects, which are in compliance with the criteria set out in the IFPC Operational Guidelines. Therefore, before sending your application form, we recommend you to ensure that your project corresponds to the following points:
1. The project activities you propose should correspond to the eligible activities details in Question 1. No matter how good your project is, it will not be eligible if it does not correspond to the activities of the IFPC.

2. The applicant/project holder should fall into one of the three categories detailed in Question 1.

3. For the 2016 Call for Proposals, project activities should start between 1 April 2017 and 31 May 2017, with an implementation calendar of 12 months maximum.

4. All questions should be clearly and explicitly responded; incomplete applications will not be considered for evaluation. Plus, your application must contain a detailed budget breakdown : it is requested to refer to the general instructions indicated for this purpose in the budget breakdown section.

5. The project holder should have indentified and confirmed at least one other source of funding (self-funding or from other sources, whether financial or in-kind) covering at least 20% co-financing of the estimated total project cost : the financial contribution of the IFPC covers a maximum of 80% of the project's total budget.

6. One application should be submitted per applicant/project holder; multiple applications from the same applicant/project holder will not be considered. Only the first one received by the IFPC Secretariat will be considered as valid.

7. Once the application is submitted it is no longer possible to make any changes; therefore, before sumbitting your application, ensure that you have read it carefully. 

8. Only applications submitted in English and French – the two working languages of the Fund –  are accepted.

9. Projects proposals sould be sent through the designated IFPC application form. The only additional documents accepted are those requested in the application form; no other supporting documentation is accepted and will not be taken into consideration during the evaluation process.

10. Late applications or applications which for any reason, technical or other, do not reach the IFPC Secretariat within the deadline will not be evaluated.

► Note: We therefore recommend that you send your application well in advance of the deadline.


5. What language can I submit my application form in?

All applications must be completed in one of the two working languages of the Fund: English or French. Applications completed in other languages will not be taken into consideration.


6. How do I submit my application form?

The IFPC application form must be completed and submitted online ; lease create an account by signing into our online platform. Once you have created an account, you can access your application form online, save your work as you go along, and submit it to the IFPC Secretariat.

► Note: For the 2016 Call for Proposals, the deadline is 31 May 2016 at noon CEST (Paris, France time).


7. How many projects proposals can I submit?

Only one application from the same applicant/project holder will be considered ; only the first application sent by the applicant will be considered.

► Note: Once you have submitted your application you will not be able to make any changes.


8. What if I have technical problems accessing and/or submitting my application form?

If you experience a technical problem when trying to access the application form or when submitting your application form, please write to before 15 May 2016. Technical problems reported after this time will not be accepted as justification for the late submission of applications.

► Note: We therefore recommend that you send your application well in advance of the deadline.


9. What if I have some content-related queries on the application form?

If you have any queries related to the call for project proposals and/or the online application form, please contact us to before 23 May 2016. We will do our best to respond to you as quickly as possible. Please kindly note that after this date the IFPC Secretariat will be unable to respond to any queries. Please do not contact the IFPC Secretariat by phone.


10. How do I sign the application form?

Please download and print the PDF "signature" provided in the online platform. Then sign, scan and upload it as an attachment on the online platform.


11. When will I know the outcome of my application?

As per the calendar in the Operational Guidelines of the IFPC, final decisions are taken in February 2017 : successful candidates only will be contacted within 2 weeks after final decisions are taken. If you have not heard from us by 28 February 2017, you may assume that your application has not been selected.
► Note: The IFPC Secretariat is not able to provide individual information on the ongoing status of the applications submitted.


12. How are the funds disbursed?

Successful applicants will be contacted directly by the IFPC Secretariat with whom they will discuss both the terms of reference and the payment calendar according to the project’s activities. A contract will be signed between UNESCO and the project holder. UNESCO will disburse the funds in stages, according to a strict calendar and its corresponding activities. Final payment will only be disbursed after the terms of reference and contract conditions have been met, and upon receipt of a final report and of all original invoices corresponding to UNESCO’s contribution.