Consultative Meeting 16-17 April 2014 with Congo, DR Congo, Liberia, Tanzania, Uganda - Minutes

When :

from Wednesday 16 April, 2014
to Thursday 17 April, 2014

Type of event :

Консультативное совещание

Where :



The consultative meeting welcomed the five new participating countries – Congo, DR Congo, Liberia, Tanzania, and Uganda – in October 2013. These five countries have finished the drafts of the needs assessment reports, and started preparing for the project document and work plan (ProDoc).

The meeting gathered country representatives, Permanent Delegates, National Commissions from all participating countries and China, representatives from Chinese Embassies (Tanzania and Côte d'Ivoire), as well as international experts, and staff from UNESCO headquarters and field offices. (See List of Participants)

Objectives and expected results

On 16 April 2014, the meeting focused on

  • sharing the key findings of the needs assessment of the five countries;
  • sharing the potential focused areas of each country;
  • understanding the budget allocation, timeframe, and CFIT key action areas;
  • understanding the structure of the ProDoc template.

From 16 April 3pm to 17 April 3pm, the five countries, together with experts and UNESCO staff, worked in parallel groups to formulate the ProDoc.

On 17 April 2014, the expected results were

  • each country has identified the focused areas and TTI(s); and
  • each country has finalized a draft of the ProDoc.

Proceedings (See Agenda)

16 April 2014

Opening: The Ambassador of China to UNESCO and ADG/ED welcomed all participating countries, and congratulated the country project teams and the staff for the achievements so far in the Project.

Meeting orientation: Chief of ED/THE/TEP presented the highlights of the needs assessment phase and meeting objectives. (See Welcome presentation)

Session 1: The five countries presented their key findings of the needs assessment and potential focused areas. (Congo, DRC, Liberia, Tanzania, Uganda)

Session 2.1: Chief of ED/THE/TEP explained details of how to finish the ProDoc – the budget, timeframe, CFIT key action areas. (See ProDoc presentation)

Session 2.2: Expected contents of each section of the ProDoc template was elaborated. (See ProDoc template presentation)

Session 3: Each country worked with international experts and UNESCO staff to formulate their ProDoc.


17 April 2014

Session 3: Continued.

Session 4: The five countries presented the highlights of their ProDoc and work plan (Congo, DRC, Liberia, Tanzania, Uganda)

Session 5 and closing: Chief of ED/THE/TEP concluded the meeting with highlights for the next steps, and thanked participants for their contribution. (See Next steps presentation)


  • Based on the largely finished needs assessment reports, the five countries have located their main focused areas – which led to the formulation of the ProDoc.
  • The five countries have also understood clearly the basics of the ProDoc – budget, timeframe, CFIT key action areas. They have also roughly identified:
    • The rational of their ProDoc
    • The overall objectives, and specific objectives
    • The key TTI(s) and beneficiaries
    • The overall implementation strategies
    • The log frame – Components, Expected results, and some activities
    • The national monitoring and evaluation mechanism
    • The budget allocation across the 4 activity types (Development of learning materials; Training and seminars at national level; Purchasing equipment; Monitoring, reporting, and evaluation)
  • The five countries have obtained a clear idea about the next steps concerning the finalization and validation of the ProDoc as well as the implementation phase.
  • Participants had ample opportunities to share and discuss their concerns, experiences in their countries, and their CFIT focused areas during the meeting, coffee breaks, and cocktail.
  • The technical support from international experts and UNESCO staff was highly appreciated by the country participants.

Next steps

  • Completion of the needs assessment:
    • The final version has to be sent to HQs by April 29 at the latest. This final version should be validated by the national team.
    • This final version will be used by HQs to produce a synthesis report that will be circulated for comments by May 22.
  • Drafting of the project document:
    • The first draft has to be sent to HQs by May 1. An interactive process of revisions shall take place until May 14.
    • The final version, with the detailed budget, has to reach HQs by May 15. An external review shall start by then for two weeks, until May 30.
    • The resulting prodoc will be sent to the Donor for approval on May 31.

Chinese Embassy meeting, 17 April 2014

  • A special parallel meeting with representatives from the Chinese Embassies in Tanzania and Côte d'Ivoire was held in the morning of 17 April 2014. The representatives presented bilateral education related work linked to the Chinese Embassies. The meeting was well-received. (list of participants, agenda, minutes)

ICT in Education

International expert, Mr. John Connell, provided a presentation on key elements concerning ICT in Education.

Mr David Atchoarena, Director, ED/THE; Mr Qian Tang, ADG/ED; Mr Shaozhong You, Ambassador of China to UNESCO