3.1 Does the budget provide for adequate resources (salaries, fees, equipment, travel, communication, etc.) necessary for success of the project? If the budget has been overestimated or underestimated, please explain how.:
The applicant states total budget = US$80.878 with US$38,161 IFCD funds requested.
The budget totals are incorrectly calculated due to negative budget items appearing in the IFCD column. The total budget is US$119,017 with US$76,300 IFCD requested funds. The IFCD funding requested is primarily to cover equipment and salaries / stipends.
The largest budget item is US$55,500 for salaries and fees. The applicant states “US$37,500 for stipends will be given as incentives to encourage completion of a prescribed program. Services provided under this grant will be supported by the current staff at UCESCO”. The team shows two staff members of UCESCO. A University Lecturer from Daystar University is identified in the budget as a contractor for US$11,450 with funds yet to become available by the applicant. US$6,250 is allocated from the applicant’s own funds yet to become available for UCESCO project members and volunteers who will be utilized in the planning and execution of the project. No personnel are identified in the team to execute training activities of the project.
The second highest budget item is equipment and supplies at US$37,650. This includes US$13,020 for pens, notepads, glue, folders, and other stationery items and US$24,630 to purchase equipment - video camera, projector, laptop, speakers, project screen, mega phone, microphone, nikon digital camera and lenses.
Generally the budget lacks detail and has a range of calculation errors. The budget is significantly reliant on the applicant’s own cash funds yet to become available to fund critical elements of the project, such as a contractor and project members to execute the activities. There is an imbalance in the budget allocations for the essential delivery of the project activities. This includes key elements of the budget to be funded by IFCD that appear unsubstantiated for US$37,500 of stipends as incentives to encourage completion of a prescribed program and the substantially overestimated US$37,650 for equipment and stationery. The project which has activities occurring over fourteen months has a very expensive budget considering the majority of the project is for fifteen direct beneficiaries.
3.2 What proportion of the budget is allocated to project activities versus overhead costs? Does the budget seem adequate and overhead costs estimated in compliance with the limit to a maximum of 30% of the total project budget?:
$6250 in self-funding is listed for postage and office supplies as an overhead in the budget however this is shown as a negative number.
3.3 Does the project proposal indicate any additional financial contributions to the project, such as co-funding and/or self- funding?:
Additional financial contributions total US$42,717, all self-funded by the applicant. US$34,447 cash is yet to become available including, critically US$11,450 for a contractor and US$6,250 for staff and volunteers for execution of activities.
Costs that are secured are US$2,250 confirmed in cash for collecting data and US$1,250 confirmed in-kind for evaluation. US$2,800 in-kind is available for space in the County of Nairobi.
3.4 What actions have been foreseen to ensure financial accountability (e.g. Involvement of a financial officer)?:
One of the team members, the Founder and Executive Director of UCESCO is a certified public accountant with a project role to provide direction, management and oversite of the entire project, develop programs & fiscal policies and funding strategies.
The applicant states that fiscally it is in a growth phase and needs to strengthen operational infrastructure, attracting funding to hire a full-time fiscal management team including graduating a part-time bookkeeper with relevant qualifications and experience to full-time. While not included in the team for the project, the applicant proposes for financial management a financial assistant who will be in charge of the field of accounting and taxation to meet budget criteria. UCESCO commits to abiding by the principles of sound and transparent financial management throughout the project cycle, with information on the financial management and accounts made available to IFCD when required upon completion of the project, The concluding report shall include a narrative assessment and a detailed financial report with all pertinent documentation.